The EGU is committed to providing a safe, open, and respectful environment for participants to its General Assembly. The EGU encourages all geoscientists to pursue integrity, honesty, respect, courtesy, responsibility, rigour, and equity in their professional activities.

All participants at EGU's General Assembly are expected to follow EGU's Code of Conduct and the General Assembly rules of conduct that are outlined here. Should you observe violations against these rules please contact the General Assembly programme committee chair at programme.committee@egu.eu or the person of trust at the EGU Information in the entrance hall (Yellow Level 0 – ground floor) during the General Assembly and/or send an email to conduct@egu.eu as detailed at the end of this page.

Respectful behaviour

  • Professional and respectful conduct of all attendees is expected.
  • Bullying, harassment, intimidation, and discrimination of any kind will not be tolerated.

Inside the building

  • It is prohibited to copy any presentation materials from the desktops in the lecture rooms.
  • Mobile phones should be on silent mode or switched off in the lecture rooms.
  • Smoking is prohibited in the entire congress centre except in the areas designated for smokers.
  • Please report any practical issues regarding the conference centre to the EGU Information or the ACV Information (both ground floor entrance hall).

Recording by photo, film, or other means

  • It is prohibited to take photos or record scientific materials shown in any oral, PICO, or poster presentations unless the presenter authorizes it. Presenters are encouraged to inform the audience if they welcome photos or sharing on social media: photography encouraged | photography NOT allowed.
  • EGU follows the guideline for consent related to pictures of a person in a public space for Austria. Recording via video, photograph, or other means of participants to the General Assembly is in general allowed as long as people are not shown in incriminatory or private situations and images are not used in a misleading or derogatory way. We recommend obtaining permission of a person recorded if they appear in an identifiable way.

Social media

The EGU encourages open discussion on social media (Twitter, Facebook, etc.) and blogging platforms during the General Assembly. The following rules aim to provide means by which General Assembly participants can embrace social media, while at the same time remaining respectful of presenting authors’ work and protecting their research output:

  • Never post any images or video online without the authors’ explicit permission.
  • The default assumption is to allow open discussion of General Assembly oral, PICO, and poster presentations on social media. However, please respect any request from an author not to disseminate the contents of their presentation. Icons may be downloaded from the EGU General Assembly website for inclusion on slides or posters to clearly express when an author does or does not want their results posted on any social media networks or blogs.
  • If you will be presenting your work at a press conference after your scientific presentation, please ask those in the room not to post about your research until after the press conference has taken place.

Be sure to include the official hashtag, #EGU19, when sharing snippets of your time at the conference on Twitter and elsewhere on social media.

Reporting violations

All participants at EGU's General Assembly are expected to follow EGU's Code of Conduct and the General Assembly rules of conduct outlined here. Should you observe violations against these rules please contact please contact the General Assembly programme committee chair at programme.committee@egu.eu or the person of trust at the EGU Information in the entrance hall (Yellow Level 0 – ground floor) during the General Assembly and/or send an email to conduct@egu.eu. Messages to this address are treated confidentially. They are read by the EGU president and EGU's person of trust. Please note that the EGU person of trust is not necessarily the same as the General Assembly person of trust. conduct@egu.eu is read year-round and explicitly also during the General Assembly. Violations to the rules of conduct will be taken seriously and appropriate actions will be taken where necessary.

Person of trust at the General Assembly

The person of trust at the General Assembly is trained to help you directly at the conference. A private room is reserved where you can discuss with the trusted person, finding someone to listen. The General Assembly person of trust is in contact with the responsible conduct persons of the EGU (the EGU President and the EGU person of trust). Depending on the reported topic and your preference, we will do our best to follow-up and provide you with solutions as soon as possible.